OK kids...here's my ONE and ONLY PLEA for warm bodies who will COMMIT to doing stuff! Producing events such as the Bee takes MUCH in the way of resources, both human...and financial. And....right now...we need HUMAN resources.
We need folks who will handle their assignments from start to finish, and be available on-site at the Bee/2008 for the duration of the event to insure everything runs smoothly. That means from the start of setup (the campground needs to be established BEFORE the morning of Thursday, July 10, 2008), through the teardown/cleanup phase on Sunday evening.
Here's the committee positions and current "volunteers" who have committed to making Bee/08 the biggest and best yet:
1) Committee Co-chairs: Michael Mayben/Kathy Schnobrich
a) manage show production
b) manage planning process
c) manage advance inquiries for participants/guests
d) liaison with all involved Powerland personnel and representatives from Powerland-affiliated organizations
2) Campground Coordinator: Lyle Wiese
a) organize/assign/mark out actual campground allocations
b) manage campground facility from move-in thru move-out
3) Registration Coordinators: Linda and Lyle Wiese
a) organize registration packages
b) manage actual registration process throughout show
4) Show Grounds Coordinator: Michael Mayben
a) exhibit grounds layout/setup/signage
b) co-prepare Vendor "Village" setup
c) games space setup
d) organize the IHSTO Guest Services Patrol
1) TBA
2) TBA
e) prepare a secure/monitored display area for operational stationary engine exhibit
5) Theme/Media Production Coordinator: Carl Wiese
a) develop theme and artwork for all media, t-shirts, stickers, etc.
b) manage outside sourcing of all media materials
6) Sponsor/Vendor Coordinator: Michael Mayben
a) manage vendor/sponsor inquiries/applications/confirmations
b) co-prepare Vendor/Sponsor "Village" setup
c) manage "special guest" activities/requests
d) arrange food/beverage catering
7) Judging/Awards Coordinator: OPEN (need a volunteer ASAP)
a) select/prepare all awards
b) select/train/manage judging team
8) Communications Coordinator: OPEN (need a volunteer ASAP)
a) manage outside "PR" activities
b) manage show committee communications system (radios)
c) tower announcer for show activities
9) IHSTO Booth Coordinator: Kathy Schnobrich
a) PR for distributing club information to visitors
10) Special Activities Coordinator: Matt Guerino, with assistance from
Kathy Schnobrich and Mike Roth
a) planning/management of "games"
b) arrange for n=2 outside resources for "technical" presentations
c) manage donations for raffle
11) Trail Run Coordinator: Dan Hayes
Email me WHICH position you will commit to, Ideally we'd like to have all positions filled by the Nov. 1 club meeting so we can announce and move forward.
DO NOT let the expense of "travel" to face-to-face meetings deter you from participating, we will be doing MANY toll-free conference call meetings, and also using a "web meeting" resource with few face-to-face activities. Out-of-region/out-of state warm bodies are WELCOME, all we ask is that you be an IHSTO member AND follow through with the commitment! We need NEW BLOOD here...the "regulars" who carry the load of club activities need HELP!!!
Last edited: May 15, 2008
